Help:Uploading files
Files are pictures, documents, videos, 3D objects, ... that are used to illustrate the information in the items. We only use files when they are not available on other sustainable sources or when needed for the functioning of the database.
Contents
Uploading files
To upload a file, go to the "Upload files" page.
- search the file on your computer
- check the destination filename (the name that will be used in the database) and correct if necesery.
- add additional information and provide a summary
- click upload file
- once the file is uploaded, you can copy the filename and use it in the items.
Maximum file size
- The maximum file size for all document types is 160 MB
Updating files
If you have a new version of a file, you can upload this, it will be replaced in all items where it is used. Older versions are kept in the history files.
Bulk uploads
copyright issues
metadata and structured data
- add creator
- add licence
- add provenance of the document or source
- add creation date and place
Prefered and allowed document types
Some document types are prefered over others. The reasons for the choice for a specific type are
- sustainability of the type, in other words if the document will still be readable over a long period of time.
- Usability in the wikibase, in other words if the software can handle and show it.
Not all document types are allowed. This can be because of a high risk, it could damage the system, or it is not usable within the software.
Text files
Perfered file type .pdf Allowed file type .odt (Open Document Text) .doc (Microsoft word) .docx (Microsoft word) .ps (Adobe Post script)
Images
Perfered file type .tiff .jpg .jpeg, Allowed file type .png .gif .bmp .svg
Video
Perfered file type .mp4 Allowed file type .mkv (container files that support unlimited picture, audio, and subtitle tracks) .avi
3D
Perfered file type At the moment, there is not a sustainable file format for 3D objects Allowed file type .gltf (standard file format for three-dimensional scenes and models) .glb a standardized file format used to share 3D data .skp het eigen bestandstype van het gebruiksvriendelijke ontwerpprogramma SketchUp
Tables
Perfered file type None, tables should only be added as table if the information needs to be interactive, filtered, ... Allowed file type .xls .xlsx .ods (OpenDocument Spreadsheet)
Presentations
Perfered file type None, presentations should only be added as presentation if the information needs to be interactive, Otherwise they should be stored as pdf-A Allowed file type .ppt .pptx
Other
- some sector specific files are not usable in the software, for exaple 3D images, showfiles or visualisation software files.
- when these files are not transferable to a prefered document type, they can be added in a zip file
Perfered file type none Allowed file type .zip
Naming conventions documents
All documents are placed in a repositery that so they can be used in multiple places. Therefore we need to give a unique name that makes it possible to find them back.
- name has to be a title without spaces, therefore we use underscores to fill the spaces.
- the name can be given in the upload process, but it is easier to rename them in advance.
Images
The principle idea is that pictures should have a human recognisable file name that differentiates it from other files.
* IMG1234 is hard to read or understand * John_Doe_portret is recognisable
Logo's
- naming: brand_name_logo
- additional a time span can be added
Example * ADB_Logo_till_1950s
Collection pieces
- naming: Collection_collection_number
- when there are multiple pictures, a reference to the exact content can be added
- _top, _back, _front, _detail, _logo, _type_plate, …
Example * TEAD_0123_front * KSB_0386
Persons
For persons, we follow the naming conventions in the items.
- naming: Last_name_Fist_name
- when there are multiple pictures, a reference to the exact content or a number can be added
Example * John_Doe * Jane_Doe_early 1960s * Louis_Inconue_1
Buildings
For pictures of buildings we follow the conventions of the item
- naming: Country code_city_building
- to find the country code, look up ISO code in the country item
- Use the Enlish name of the city as staed in the item
- when there are multiple pictures, a reference to the exact content or a number can be added
Example * BE_Antwerp_Bourla_theatre * BE_Antwerp_Bourla_theatre_House
Bulk renaming of documents
If you need to rename a large amount of documents, you can use specialised software
> example with Excel files